Executive Assistant
Executive Assistant
University of Utah
Salt Lake City, UT
Job ID : 52624d6a32507a2b4a45556a2b56336d5a773d3d
Job Description :
Announcement
Details
Open Date
12/07/2022
Requisition Number
PRN33184B
Job Title
Executive Assistant
Working Title
Executive Assistant
Job Grade
E
FLSA Code
Administrative
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
VP Area
U of U Health - Academics
Department
00274 - College of Pharmacy
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
39300 to 65000
Close Date
Open Until Filled
Yes
Job Summary
The Executive Assistant at the College of Pharmacy will provide administrative support in a variety of functions to the Dean of the College, staff multiple collegewide committees, and act as a communication hub within the College for faculty, staff, students and the general public regarding the activities of the College.
Responsibilities
1. Office management including organizing and maintaining sensitive documents and maintaining the Dean’s work/travel schedule, including responsibility for all requisite arrangements.
2. Oversee management of facilities, custodial issues, and security access for the College of Pharmacy.
3. Provides high-level executive support to the Dean by executing administrative duties including managing time-critical, sensitive and/or confidential information.
4. Co-Chair COP Dean’s Office Staff Meetings.
5. Serve as staff to the following COP Committees:
- Executive Committee
- Strategic Chair Committee
- Space Committee
- Retention Promotion and Tenure Committee.
- Safety Committee
6. Serve on HSC Safety Committee and EHSEB Advisory Committee and represent the Dean’s office at other meetings as required.
7. Provide organizational and tracking support to strategic planning and implementation activities.
8. Plan, organize, and assist with special projects, initiatives, events, conferences, meetings, and symposia under the Dean’s oversight including scheduling, preparing agendas, taking detailed minutes, operating video-conferencing platform(s) (e.g., Zoom, Teams), and other duties.
9. Assist with development and implementation of college operational policies.
10. Research, analyze and prepare administrative and statistical reports and documents, letters of support, presentations, and other written material related to College of Pharmacy operations.
11. Manage collegewide communications.
12. May supervise the activities of support staff including planning and organizing the department workflow and conducting performance evaluations.
13. Other duties as assigned.
PROBLEM SOLVING
Incumbents use independent judgement in resolving various problems that involve faculty, staff, students and the general public. Must use judgement and discretion when advising others of the Dean’s view on policies and other issues.
Incumbents in this position may be required to represent the Dean at meetings and interact with individuals at the highest levels in public and private organizations on a local and national basis.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor’s degree in Business, Finance, Health Care Administration or a related field, or equivalency (one year of education can be substituted for two years of related work experience). Two years office management and supervisory experience, demonstrated knowledge of finance and budgeting, and public relations skills required. Demonstrated human relations and effective communication skills are also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Bachelor’s degree from any academic area. Experience working with students, staff, and faculty from historically underrepresented communities in a higher education setting. The ability to be detail-oriented and organized and work independently, effectively, and efficiently under pressure and with changing priorities.
Type
Benefited Staff
Special Instructions Summary
Additional Information
The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:
Director/ Title IX Coordinator
Office of Equal Opportunity and Affirmative Action (OEO/AA)
135 Park Building
Salt Lake City, UT 84112
801-581-8365
oeo@utah.edu
Online reports may be submitted at oeo.utah.edu
To inquire about this posting, email: employment@utah.edu or call 801-581-2300.
Office of Equal Opportunity and Affirmative Action (OEO/AA)
135 Park Building
Salt Lake City, UT 84112
801-581-8365
oeo@utah.edu
Online reports may be submitted at oeo.utah.edu
To inquire about this posting, email: employment@utah.edu or call 801-581-2300.
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
Company Details :
Name : University of Utah
CEO : Ruth Watkins
Headquarter : Salt Lake City, UT
Revenue : $1 to $5 billion (USD)
Size : 10000+ Employees
Type : College / University
Primary Industry : Colleges & Universities
Sector Name : Education
Year Founded : 1850
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Details
: Salt Lake City, UT
: 39300 - 65000 USD ANNUAL
: 32 days ago
