Los Alamos Retirement Community is seeking an organized Human Resources Assistant to support the day-to-day activities of the HR department. The ideal candidate is enthusiastic and motivated and desires career growth and development in human resources and business administration. Under the supervision of our Director of Human Resources, the HR Assistant will assist with all functions related to payroll processing, interviewing applicants, and new hire orientations. If you have interest in pursuing a career path in Human Resources and/or Business Administration, please submit your application for our review.
Responsibilities

• Payroll preparation and processing
• Maintain employee records (e.g. vacation and sick leaves)
• Prepare monthly compensation and attendance spreadsheets
• Update internal databases with new hires’ data (e.g. contact details and bank accounts)
• Distribute physical and digital training materials
• Researches and answers questions from e-mail, in-person and telephone contacts from the general public and employees involving a variety of areas, including: recruitment and procedures relevant to employment, classification and compensation matters, Merit System Rules, policies, practices, salary structure, general referrals to departments or service areas.
• Inputs personnel/position changes and other information (e.g. classifications, salaries, locations, authorized access, etc.) into computerized databases.
• Prepares letters, memos, routine reports, and other correspondence and documents.
• Creates and maintains complex clerical, statistical and personnel records using a PC and available software.
• Establishes, updates and maintains manual and automated filing systems to store and track records/information.
• Creates, maintains, updates and tracks confidential files/information ensuring accuracy and completeness.
• Prioritizes and tracks time sensitive assignments to ensure timely completion.
• Tracks candidate information in applicant tracking systems.
• Reviews and processes personnel to ensure accuracy and completion of various personnel/position changes (e.g. new hires, promotions, transfers, salary increases, etc.).
• Screen resumes and job applications.
• Assists with phone interviews and interview coordination process.
• Conducts reference checks and processes background checks.
• Coordinates new hire on-boarding to include but not limited to requesting documents from new-hires consistent with employment, assisting in facilitating the use of internal computer systems, requesting credentials, etc.

Requirements

• One year of payroll experience required
• Strong interpersonal and written communication skills required, as well as a thorough understanding of human resources law, theory and principles
• Work experience in Human Resources preferred
• Good understanding of HR operations (recruiting, onboarding, training and compensation)
• Solid organizational and time-management skills
• Computer proficiency in Microsoft Office Suite.

Benefits

• Positive, supportive work environment
• Continuing Education opportunities
• Excellent health benefits
• 401(k)

Job Type: Full-time

Pay: $16.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 5x8
• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Los Alamos, NM: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Payroll: 1 year (Required)

Work Location: One location

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