PURPOSE: To assist Executive Pastor with daily/weekly tasks and long-term projects. Provide general office support with a variety of administrative activities and related tasks, and leading or assisting with aspects of special services and events.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, but not limited to:

• Answer phones and appropriately triage calls for Executive Pastor, forwarding appropriate messages and voicemails as needed

• Edit/Proof select communication such as emails, letters, statements, etc. for Executive Pastor before distribution, when tasked to do so

• Approve time sheets of staff overseen by Executive Pastor

• Monitor Executive Pastor’s email accounts; following up and responding with Executive Pastor as directed

• Complete or assist in planning official church travel for Executive Pastor

o Complete Quick Sheets for Executive Pastor’s travel

• Submit ESpace requests for Executive Pastor

• Submit and follow up on requisitions for Executive Pastor

• Maintain cleanliness and functionality of Executive Offices

• Set-up for meetings for Executive Pastor, as requested

• Create weekly ministry report for the Executive Pastor from content provided by their respective Direct Reports

• Attend meetings with or on behalf of Executive Pastor, as requested, and takes notes/minutes, as requested

• Assist with preparation, set-up, and working of special events that involve the Executive Office, sometimes requiring weekend hours

• Create and maintain organizational charts for the Executive Pastors

ADDITIONAL TASKS & EXPECTATIONS:

• Open Executive Office mail and appropriately distribute or discard

• Ability to maintain and respect strict Executive Office confidentiality

• Maintain and develop tracking and filing systems as needed (both electronic and physical)

• Create, update and/or maintain databases in Outlook, Excel, etc.

CHARACTERISTICS, SKILLS, & KNOWLEDGE REQUIRED:

• A Christ-centered heart to serve founded on a solid foundation of spiritual maturity and ministry experience

o The heart, work-ethic, faith, and duty of a servant of Christ as Jesus Himself described in Luke 17:7-10

• Must be a member of the Body of Christ at Calvary Church Osuna/West Side/Santa Fe Campus; Calvary Church must be your home church

• Bachelor’s degree or at least 4 years of equivalent experience

• Strong organizational skills

• Ability to problem solve

• Christ-like diplomacy in running interference for Executive Pastor, especially since circumstances preclude them for addressing people or items as soon as requested of them

• Effective interpersonal skills and a team-player attitude

• Strong written and verbal communication skills

• Demonstrates ability to cooperate with and submit to authority

• Demonstrates ability to work independently on assigned tasks

COMMENTS
The above statements are intended to describe the general nature of this job and the level of work performed by employees in this position.