Office Administrator/Executive Assistant

Dispenza has quickly become one of the largest marketing agencies in the rapidly-growing emerging market of cannabis as it quickly legalizes state by state in the Americas. As the market matures, we are on a mission to help change how the market operates, leaving the more questionable activities done by current market leaders and emerge as the first marketing agency and platform that values our customers while simultaneously delivering business-changing results to our clients.

Job Description

As an Office Administrator and Executive Assistant at Dispenza, you will play a major role in supporting the team in staying comfortable and focused while coming to work. You will need to be extremely organized, have high attention to detail and get excited about making a seamless and optimized experience for your colleagues.

We believe in results and not in time physically spent in the office outside of the core “administrative hours” of 8AM-1PM. That said, we are very open to candidates that have obligations in the afternoon and need to continue additional administrative tasks later into the evening as long as the candidate can perform the requirements of the role seamlessly.

Job Responsibilities

• Reports directly to the CTO, COO, and CEO.

OFFICE MANAGEMENT

• Oversee and support all administrative duties in the office and ensure that the office is operating smoothly.
• Track inventory of office supplies, snacks, and drinks, and reorder when necessary.
• Receive and sort incoming mail and deliveries, and manage outgoing mail.
• Schedule and monitor building maintenance requests to the unit landlord and service providers (HVAC, Power, Handyman, Internet, Water, Trash).
• Identify opportunities to enhance the office with current processes in place, and organization.
• Organizing and filing office, client, and employee documents.

TEAM MANAGEMENT

• Creating and managing holiday and work schedules.
• Assist in managing travel arrangements for team members and executives.
• Supporting the executive team with additional requests/errands.

Required Skills and Experience

• 3+ years experience related to business operations, office management, project coordination, or similar commercial functions.
• Bachelor's degree (or relevant work experience)
• Exceptional attention to detail with great attention to accuracy
• Strong organizational and time management skills / methodology, and ability to prioritize
• Comfortable working digitally for most tasks involving documentation, filing, administrative, etc..
• Self-motivated and able to work independently as well as part of larger interdisciplinary teams
• Ability to work well under pressure and meet tight deadlines
• Excellent communication and interpersonal skills
• Not afraid to wear multiple hats

Desired Skills and Experience

• 80+ words per minute typing speed
• Highly experienced with GSuite (Calendar, Email, Docs, Sheets, Slides)
• Experience with ClickUp and/or Similar Project Management Platforms
• Experience with Slack or Similar Team Communication Platforms

Compensation

• Compensation is $25 an hour

Schedule:

• 5-hour shifts, 8AM-1PM, Monday to Friday

Dispenza is proud to be an equal opportunity employer committed to a diverse and inclusive work environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, disability, veteran status or any other basis protected by law.

How to Apply

• Please submit your resume and cover letter as a response to this application. In 200 words or less, use the cover letter feature to tell me about the most challenging problem you’ve ever solved. It can be your best experience or your worst but if you send a resume without it we'll know you didn't read to the end to complete this very simple task.

Job Type: Part-time

Pay: $25.00 per hour

Benefits:

• Flexible schedule

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Las Vegas, NV 89117: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Office management: 3 years (Preferred)

Work Location: One location

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