Popli Design Group (PDG), a growing multi-disciplined Architecture/Engineering firm is seeking a Human Resources Coordinator to assist in recruiting, payroll, benefits, onboarding and off-boarding; and provide general HR knowledge for employees and management.

Responsibilities

• Recruiting- point of contact for job postings, college recruiting, and recruiters. Set up interviews for managers. Coordinates travel arrangements for applicants.
• Onboarding- prepare offer letter, initiate, review and complete all new hire onboarding events, prepare welcome swag and supplies, schedule preliminary basic required training. Responsible for setting up employee in all HRIS systems.
• Off-boarding- provide exit interview questionnaire, drafting a notice of information on insurance termination and continuation (COBRA), return of PDG equipment/property and final pay. Separate employee in the system and notify payroll of any final/PTO payments.
• Benefits- Administers benefit programs by partnering with vendors, answering employee questions and updating records. Handles leave administration. Liaison with attorney regarding immigration status.
• Update and maintain accurate hard copy and digital employee records.
• Assist with employee relations and employee engagement activities.
• Oversees immigration documentation files and assists foreign citizens with immigration procedures.
• Steward PDG sponsored activities/events such as Corporate Challenges, summer food trucks, cook-outs, Adopt-a-Highway clean-up day, etc.
• Other duties as directed by management.

• Understanding of HR best practices and current regulations.
• Excellent organization skills to keep track of various work streams and deadlines.
• Strong judgment and problem-solving skills.
• Interpersonal and conflict resolution skills.
• The ability to work with all levels and a diverse employee group and insure confidentiality when needed.
• Excellent verbal and written communication.
• Proficient with Microsoft Office Suite or related software.

Experience, Education, and Certification

• Bachelor's degree in Human Resources or related field and/or equivalent experience.
• Experience with HRIS or payroll systems is preferred.
• SHRM-CP credential is a plus.
• Valid NYS DMV Driver's License.

Work Environment

• Professional office environment.
• May be required to travel to other office locations (Buffalo or Syracuse) on occasion.

Physical Demands

• Prolonged periods of sitting at a desk on a computer.
• Less than 20% travel to other locations and college job fairs.