The Executive Assistant to the CEO is responsible for providing administrative support including management of calendar and events, report creation and maintenance, project support, research, preparation for business travel and other business and support tasks as needed. This position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

• Provide high-quality administrative support to the CEO & other leadership staff.
• Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts' making judgement decisions and recommendations to ensure smooth day-to-day engagements.
• Serve as liaison to the senior management teams; organize and coordinate executive outreach and external relations efforts and oversee special projects.
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO's style and organization policy.
• Coordinate Team meetings and assist with other staff meetings and events as needed. This includes managing travel arrangements and preparing expense reports.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
• Main point of contact for general communication with the CEO. Responding to emails/texts/phone calls, at times outside of business hours.
• Provide hospitality to all guests and help to create a welcoming environment.
• Travel up to 10%.

The above cited duties and responsibilities describe the general nature and level of work performed by people assigned to the job. They are not intended to be an exhaustive list of all the duties and responsibilities that an incumbent may be expected or asked to perform.

Education & Experience Requirements

• Bachelor's degree required.
• 5+ years' experience supporting C-level executives.
• Expert proficiency with MS Office . (Word, Excel & PowerPoint)
• Ability to adapt quickly to change and handle stress effectively.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Ability to maintain a high level of integrity and discretion in handling confidential information.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Exceptional organizational skills with impeccable attention to detail.
• Manage sensitive matters with a high level of confidentiality and discretion.
• Solutions oriented demeanor.
• Flexible hours as dictated by the needs of the business for Projects and Meetings.

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