Executive Assistant Responsibilities:

• Preparing financial statements, reports, memos, invoices letters, and other documents.

• Answering phones and routing calls to the correct person or taking messages.

• Handling basic bookkeeping tasks.

• Filing and retrieving corporate records, documents, and reports.

• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.

• Helping prepare for meetings.

• Greeting visitors and deciding if they should be able to meet with executives.

• Using various software, including word processing, spreadsheets, databases, and presentation software.

• Reading and analyzing incoming memos, submissions, and distributing them as needed.

• Making travel arrangements for executives.

• Performing office duties that include ordering supplies and managing a records database.

• Experience as a virtual assistant.

• Opening, sorting and distributing incoming faxes, emails, and other correspondence.

• Provide general administrative support.

Executive Assistant Requirements:

• Proven experience as an executive assistant or other relevant administrative support experience.

• In-depth understanding of entire MS Office suite.

• High school diploma.

• Ability to organize a daily workload by priorities.

• Must be able to meet deadlines in a fast-paced quickly changing environment.

• A proactive approach to problem-solving with strong decision-making skills.

• Professional level verbal and written communications skills.