Markham Law Firm, a growing family law firm, is seeking an Executive Assistant to the Managing Principal in their Bethesda, MD office. The ideal candidate must be able to maintain confidentiality while cultivating a world-class level of client service delivered through attentiveness and compassion during this high stress, emotional time. This non- exempt position is in person with the option to work remotely one day a week.

Responsibilities include but are not limited to the following:

· Maintain calendar of Managing Principal, including making appointments, and prioritizing the most sensitive matters

· Anticipate the needs of the Managing Principal and maintain effective lines of communication

· Maintain online biographies, profiles and certifications

· Renew bar memberships

· Responsible for email maintenance

· Schedule meetings, calls, hearings, and mediations

· Research and book appropriate travel, lodging, conference schedules and prepare itineraries

· Log new clients and referrals on CLIO Grow and CLIO Manage software

· Electric file court documents on CaseFile (DC) and Mdec (Maryland)

· Manage docket calendar and deadlines

· Assist with composing internal and external communications

· Draft simple correspondence

· Schedule, set up and start zoom conferences

· Responsible for purchasing corporate gifts/thank you gifts for clients and business materials

· Prepare retainer agreements

· Manage workflow and tasks on Asana

· Help update firm Operations Manual on Atlassian

· Schedule firm trainings and other events on firm calendar

· Provide support answering incoming calls and ensures calls are redirected accordingly (backup on firm main line)

· Attend firm trainings

· Assist with firm events including arranging catering

· Provide administrative support including by mailing, faxing, scanning, and taking notes

· Occasional personal administrative tasks or errands on behalf of the Managing Principal

· Ad hoc special projects as needed

Skills & Abilities:

· Punctual, dependable, and reliable

· Outstanding grammar, editing, and proofreading skills

· Strong organizational skills and ability to multi-task

· Exceptional attention to detail

· “Do it now” approach

· Customer service driven

· Proficiency with Microsoft Office (PowerPoint knowledge a plus) and the Mac Operating System

· Ability to lift 25 lbs.

Required Education and Work Experience:

· Bachelor’s Degree preferred, or equivalent combination of education and experience

· The idea candidate should have a minimum of 10 years of office experience and 5 years as an Executive Assistant supporting a senior level executive

· Spanish language a plus

Job Type: Full-time

Pay: From $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Bethesda, MD 20814: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• Office experience: 10 years (Required)
• Microsoft Office: 10 years (Preferred)
• Organizational skills: 10 years (Preferred)
• Personal assistant experience: 5 years (Preferred)

Work Location: One location

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