Executive Assistant (32-40 hours per week)

Job Summary: As we continue to grow, the Executive Assistant will provide critical support through a high-growth period at EviDent Alliance. A great candidate will be incredibly organized, collaborative, thoughtful, fast-paced, thorough, and a great communicator. This person will report to the HR Manager, and work closely with our Executive Team (CEO, CFO, and COO) to ensure we are working effectively and efficiently as a team. This is a full-time (32-40 hours per week) position.

The Executive Assistant must be effective in planning, prioritizing and executing tasks in a timely manner. They must also exhibit skills in building and maintaining strong relationships both internally and externally. The ideal candidate is both approachable and respectful, comfortable with new technology, virtual meeting platforms and scheduling systems. Considering the culture of ownership and accountability within EviDent Alliance, this person should be comfortable taking the initiative when faced with administrative decisions.

Responsibilities:

• Coordinates Board presentations, executive presentations, and meeting presentations, including scheduling key stakeholders. Must be proficient in PowerPoint, Excel, and Outlook.
• Working with the COO, develops and formats SOPs (Standard Operating Procedures) including design, format, roll-out to our dental teams, and compliance.
• In collaboration with the COO, develops the EviDent Blueprint – a procedural guide on how we conduct business procedures and step-by-step guides.
• In support of the HR Manager, assists to on-board new employees, update contact information, and ensure employee contact files are all up to date.
• Supports Human Resource projects as assigned from time to time.
• Maintains calendar and appointment scheduling and works with Executive Team to effectively manage time.
• May serve on special projects, committees, or act as manager or department representative.
• Maintains company birthday, and celebration schedules.
• Maintains an up-to-date electronic filing system of contracts and key documents.
• Book any executive air travel, land transport, and accommodation as well as communicating those arrangements with a high level of detail and follow through. Travel is limited – 2-3 times per year.
• Create reports, presentations, memo/communications and/or type up meeting notes.
• Coordinates and sends meeting invitations and agendas to attendees, books meeting rooms, and arranges for needed resources and refreshments in support of efficient meeting facilitation.
• Maintains confidential information for the business, team and leadership and ensures information is handled appropriately.
• Prepares briefing notes and minutes of meetings, as required.
• Delegates and follows up on action items that fall within realm of responsibility.

Qualifications:

• 2-5 years’ experience or equivalent in an administrative and or executive support level capacity with increasing responsibilities.
• Excellent business acumen, effective communicator and ability to exercise tact, sound judgment and prioritization.
• Able to observe and maintain the utmost confidentiality.
• Advanced-level Microsoft Outlook, Word, Excel and PowerPoint proficiency.
• High level of confidentiality.

Job Type: Full-time

Pay: $26.00 - $30.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• Day shift

Ability to commute/relocate:

• Bellevue, WA 98005: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Is $26-$30.00/hour your desired pay range?

Education:

• Associate (Preferred)

Experience:

• Microsoft Excel: 1 year (Preferred)

Work Location: One location

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