Executive Assistant to the CEO at a Law Firm

The Ideal Candidate Is:

A detail-oriented self-starter with prior experience supporting high level executive(s) in a small business/entrepreneurship

Law experience is a plus

Someone who exhibits sound judgment with the ability to prioritize and make decisions

Thrives in a fast-paced environment

Energetic and eager to tackle new projects and ideas

Comfortable interacting with high-level executives

A team player capable of cultivating productive working relationships across the firm

Resourceful, can-do attitude

Primary Duties and Responsibilities

Work directly with the CEO to support all aspects of her daily work routine.

Maintain the CEO’s calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements. Exercise discretion in committing time and evaluating needs.

Serve as a liaison between the CEO, and clients. This includes receiving and screening the CEO’s emails, placing phone calls as necessary and handling a variety of situations with tact and diplomacy.

Assist in activities and processes including project planning, system management, etc.

Manage on-boarding and processing as well as client portal entries, invoicing and payments

Assist the CEO in the development of presentations and white papers for internal and external audiences.

Determine priority of matters of attention for the CEO; redirect matters to staff to handle, or handle matters personally, as appropriate.

Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.

Routinely perform a wide variety of support duties.

Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages.

Sort and triage e-mail, manage SharePoint site and address directories.

Compose and prepare letters relating to routine correspondence for the CEO’s signature and send via Docusign.

Schedule meetings; assist in the preparation and distribution of meeting agendas and materials.

Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.

Prepare, reconcile, and submit expense reports.

Maintain paper and electronic filing systems.

Maintain confidential and sensitive information.

Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.

Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.

Other additional and/or alternative duties as assigned from time to time.

Skillset And Background

A year prior experience in supporting a senior executive or team

Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)

Exceptional writing, editing, and proofreading skills

Attention to detail

Excellent organization, time-management, and multi-tasking skills

Excellent written and verbal communication skills

Strong interpersonal skills

Basic understanding of frequently used computer software and programs, such as Microsoft Office

Job Type: Full-time

Pay: $57,888.25 - $65,628.86 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: Remote

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