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Administrative Assistant

Administrative Assistant

Healthcare Realty

South Windsor, CT

Job ID : 52624d6a3250762f496b51672f6c7a6a59773d3d

Job Description :

Responsible for all office functions by providing clerical duties, administrative support, and business detail management for Property Management office. Includes coordination of projects, drafting correspondence and various documents for approval and signature. Will also include assisting Asset Manager with management activity and accounting functions.

Equal Opportunity and Affirmative Action Employer including Minorities/Women/Veterans/Disabilities
  • Open, date stamp and screen all incoming correspondence. Locate and attach appropriate file to correspondence, if needed.
  • Set up and maintain files for correspondence, leases, buildings and other records.
  • Screen all incoming telephone calls and give information to callers or route call to appropriate official and place outgoing calls.
  • Schedule appointments and maintain appropriate calendars.
  • Coordinate travel arrangements and set itineraries as needed or directed.
  • Maintain computer back-up of correspondence sent.
  • Maintain work order system, entry and close out once maintenance completes items.
  • Print monthly MRI reports as requested by supervisor.
  • Monitor office supply inventory, purchase supplies, and other equipment as needed per office budget and guidelines.
  • Monitor postage meter, fax, copy machine, and telephones, call for repair if necessary. Monitor service contracts.
  • Assist in providing proper records and documents to Human Resources. Set up project meetings or other meetings as directed.
  • Independent decision making abilities to provide guidance to staff and tenants in the absence of the manager. Client/tenant relations, working to expedite tenant relation issues.
  • Work with MRI accounting system as needed to include, but not limited to general ledger account code tracking and tenant rent audits.
  • Maintain vendor and tenant insurance and contact files on the Electronic Tenant Center or another software as directed.
  • Working within the Avid Accounting system, code payables, attach proper back up and send to manager for approval.
  • Prepare and maintain updated addresses and phone numbers for employees, tenants and vendors. Assist in any aspects of management duties as requested.
  • Ability to work without close supervision. Perform special projects as assigned.

Company Details :

Name : Healthcare Realty

CEO : Todd Meredith

Headquarter : Nashville, TN

Revenue : $100 to $500 million (USD)

Size : 201 to 500 Employees

Type : Company - Public

Primary Industry : Real Estate

Sector Name : Real Estate

Year Founded : 1992

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Details

: South Windsor, CT

: 37756 - 46805 USD ANNUAL

: 13 days ago

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