1st Capital Bank is a locally owned and managed community bank headquartered in Monterey County. We provide professional banking, including credit and treasury management products/services to businesses, professionals and residents throughout California's Central Coast.

We move quickly to serve our clients' needs so their financial transactions are handled with ease and efficiency - client trust and security are paramount in our line of business and we recognize that our competitive advantage starts with our people and our culture.

1st Capital Bank is seeking a highly experienced local candidate. We are recruiting for a Senior Executive Admin to join our team onsite.....check out the job description:

The Senior Executive Administrator (SEA) will provide administrative support to the Chief Executive Officer (CEO) and Executive Team, including the coordination of schedules, communications, and pertinent information to the entire executive team. Executes special projects, and assignments, including work that is highly sensitive and/or complex in nature, requiring a high level of critical thinking skills and initiative in execution and implementation. This work includes, but is not limited to, managing the Executive Team’s, and responding on behalf of the CEO and Executive Team to internal and external stakeholders, including engagement with members of the board. The SEA performs work of a highly confidential and critical nature to support the CEO and Executive Team. Therefore, the SEA must exercise discretion and independent judgement on matters of significance. Plans special events including coordination with vendors regarding details.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Engages with various stakeholders, including members of the board of directors
• Provides confidential administrative support to members and management and staff
• Supports members of the executive team in all areas of administration, especially scheduling and working with calendars
• Coordinates, manages, all Board, Board‐level Committees, Executive Management, Executive Management Committee, Senior Leadership meetings to include invitations, agendas, meeting materials – including formal and informal meeting minutes
• Arrange meetings, appointments and provide reminders
• Composes letters, memos, emails, newsletter content, and other written documents and files
• Creates flyers and fillable forms, collects registrations, and prepares reports for billing
• Analyzes and organizes and coordinates work flows
• Produce reports, presentations and briefs
• Develop and carry out an efficient documentation and filing system
• Act as the point of contact between the executives and internal/external clients
• Undertake the tasks of receiving calls, take messages and routing correspondence
• Handle requests and queries appropriately
• Make travel arrangements

MINIMUM QUALIFICATIONS

• Minimum of 10 years progressive experience as a Senior Executive Assistant reporting directly to a member of Executive Management
• Bachelor’s Degree preferred
• Strong organizational skills, project management and problem‐solving skills with impeccable multi‐ tasking abilities
• Exceptionally detail oriented in written and verbal communication specific to Board and Committee level
• Advanced knowledge in Microsoft Office Suite, including Teams and demonstrates ability to become familiar with firm‐specific programs and software
• Able to give specific examples of years of experience scheduling meetings and appointments and managing travel itineraries utilizing strong follow‐up and follow through skills
• Experience adjusting and shifting priorities while maintaining project goals
• Proven track record with a keen sense of urgency within a time sensitive environment while keeping high level of customer service to all whom you come into contact with
• Experience working in a very fast paced and quickly changing environment
• Proven success with working with multiple people and prioritizing each person’s needs
• Solution oriented and research driven to find information resources and information needed
• Takes personal initiative and is a positive example for others to emulate
• Embraces 1st Capital Bank’s values and vision
• May perform other duties aligned to 1st Capital Bank overall strategy and plan

PHYSICAL DEMANDS

Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to talk or hear.
• Employee frequently is required to sit. Employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel or crouch.
• Employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

Work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to the risk of electrical shock.
• Noise level in the work environment is usually moderate.

1st Capital Bank offers a generous benefits package that includes: Medical/Dental/Vision, Life/LTD insurance, vacation, sick leave, holidays, 401K with employer matching contribution and a professional work environment with career advancement opportunities.

1st Capital Bank is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, protected veteran status or disability.

Qualified candidates please submit a cover letter and a resume.

Job Type: Full-time

Pay: $102,000.00 - $126,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• How many years of experience do you have as a Senior Executive Assistant reporting directly to a member of Executive Management?
• How many years of experience do you have with coordinating Board level committee meetings?
• How many years of experience do you have with documenting Board minutes?

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Outlook: 5 years (Preferred)
• Microsoft Excel: 5 years (Preferred)
• Microsoft Powerpoint: 5 years (Preferred)

Work Location: One location

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