IS THIS YOU?

We are looking for an Executive Assistant to join one of Oahu’s top agents. We are looking for a talented individual who enjoys being part of a team. This means you’re proactive, creative, and ready to provide new ideas.

At Legacy Elevated, our clients are creating an impact on the local market, and are looking for the perfect fit for a superior client experience.

Are you an organized person with amazing attention to detail that enjoys creating systems and processes?

Do you like the feeling of being needed?

Can you efficiently juggle ongoing systems and tasks while executing at a high level?

Compensation: Salary range is $45,000-$55,000 per year depending on experience. This position does not include benefits.

Experience/License/Certification:

• Real Estate Experience: 2 years (Required)

• Administrative Experience: 2 years (Required) Executive Assistant, Transaction Coordinator, or Marketing Coordinator)

• Hawaii Real Estate License (Required)

Requirements:

• Candidates must have an active Hawaii real estate license to be considered for this position.

• Exemplary planning, scheduling and time management skills

• High level of verbal and written communications skills

• Full comprehension of office management systems and procedures

ROLES + RESPONSIBILITIES:

Office Systems and Management

• Maintain client database

• Maintain MLS, Client Searches

• Maintain transactions, contract to Close

• Maintain project management (Birthdays, Home Anniversaries, Client Reviews)

• Manage all reports, contracts, presentations and briefs

• Create system/process solutions

• Develop and monitoring efficient systems and processes

• Manage office supplies

• Set up showings

• Dropbox and contact management

• Maintain Prospect and Client lists

Support of CEO

• Provide schedule support

• Schedule all meetings and appointments

• Make travel arrangements

• Maintain lead generation efforts

• Tend to daily client support

• Handle all client correspondence and acting as the point of contact

• Process all client wants and needs

• Obtain and provide feedback from clients

• Sign up agent for classes

• Prepare closing gifts

Listing Coordination

• Prepare listing package for appointments

• Visit homes on occasion to take measurements

• Turn on lights for showings when needed

• Deliver flyers, shoe coverings, lockbox/Pickup

• Checking on vacant listings weekly

• Market the listing on social media and on website

• Coordinate repairs, photos, staging, cleaning, lockbox and access requirements

• Preliminary pricing – data entry

Transaction Coordination

• Maintain contracts to closing table

• Track all contract deadlines

• Coordinate title/escrow, loan, appraisal process

• Submit any necessary documentation to all parties involved

• Provide discretion and confidentiality

• Coordinate inspections and negotiations regarding repairs

• Coordinate moving/possession schedules

Schedule:

• 8-hours per day/40 hours per week

• Monday to Friday

• On call, nights and weekends

Job Types: Full-time, Contract

Pay: $45,000.00 - $55,000.00 per year

Job Types: Full-time, Contract

Pay: $45,000.00 - $55,000.00 per year

Schedule:

• 8 hour shift
• Monday to Friday
• Weekend availability

Supplemental pay types:

• Bonus pay
• Commission pay

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