Position Overview

The role of the Personal Assistant is to support their supervisor directly as the go-to person for all needs, including daily administration, calendar management, travel schedules, project coordination, answering calls, etc. The Personal Assistant will provide personalized secretarial, administrative, and personal support in a well-organized and timely manner. They will work on a one-to-one basis on a variety of tasks related to the managers professional and personal needs.

Essential Duties & Accountabilities

Local and in-state travel required

• Support client directly as the go-to person for all needs, including daily administration, calendar management, travel schedules, project coordination, answering calls, etc.

• Act as the point of contact between the manager and internal/external clients

• Screen and direct phone calls and distribute correspondence

• Handle requests and queries appropriately

• Manage calendar and schedule meetings and appointments

• Make travel arrangements

• Run errands

• Monitor email[

• Take dictation and minutes

• Produce reports, presentations, and briefs

• Perform other duties as assigned

Competencies

• Detail-oriented

• Excellent organizational skills

• Proficient computer skills in Microsoft Office (especially Excel), Google, Zoom, etc.

• Ability to remain self-directed as well as independently seek out answers to questions

• Must demonstrate an extremely high regard for confidential and sensitive information

Work Environment and Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Duties are performed typically in an office setting or on campus offices throughout the division. May include frequent walking, standing, stooping, lifting up to approximately 25 pounds and occasional lifting of equipment and/or materials weighing up to approximately 40 pounds may be required.

• Must have the ability to sit or stand for extended periods of time; to enter data into a computer keyboard; to research identified job related duties using the Internet and other resources; see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; and the ability to understand and follow oral and written instructions.

Requirements

• Proven work experience as a Personal Assistant

• Insured, dependable vehicle

• Good driving history and current driver's license

• Able to work core business hours, Monday - Friday, 40 hours, overtime, weeknights, and weekends, when required

• Ability to multitask and prioritize daily workload

• Excellent verbal and written communications skills

• Discretion and confidentiality

• High School degree

• PA diploma or certification would be considered an advantage