Legal Operations Manager/Executive Assistant

US-PA-Bethlehem

Job ID: 2023-22289
Type: Hybrid
# of Openings: 1
Category: Legal
B. Braun Medical Inc.

Overview

About B. Braun

B. Braun Medical Inc., a leader in infusion therapy and pain management, develops, manufactures, and markets innovative medical products and services to the healthcare industry. Other key product areas include nutrition, pharmacy admixture and compounding, ostomy and wound care, and dialysis. The company is committed to eliminating preventable treatment errors and enhancing patient, clinician and environmental safety. B. Braun Medical is headquartered in Bethlehem, Pa., and is part of the B. Braun Group of Companies in the U.S., which includes B. Braun Interventional Systems, Aesculap® and CAPS®.

Globally, the B. Braun Group of Companies employs more than 61,000 employees in 64 countries. Guided by its Sharing Expertise® philosophy, B. Braun continuously exchanges knowledge with customers, partners and clinicians to address the critical issues of improving care and lowering costs. To learn more about B. Braun Medical, visit www.BBraunUSA.com.

Responsibilities

The Legal Ops Manager/Executive Assistant will provide legal operations, communications and project management and high-functioning executive administrative support to the Chief Legal Officer keeping the executive productive by managing the legal and compliance department operations and managing and organizing workflow, calendars, travel, expenses and other projects as well as. Demonstrated ability to effectively and professionally interface with high level executives, business associates, and employees. Perform in a fast-paced environment with ability to operate with changing priorities.

Responsibilities: Essential Duties:

• Legal Ops Planning & Project Management:
• Effectively manage and assist the administrative operations for the Legal/Compliance department
• Create actionable steps, to complete projects & follow-up with all involved stakeholders to ensure tasks are on track for completion

• Support framework for the department’s client facing services, matter management & shared knowledge resources through intranet, Sharepoint, Teams and legal ops tools

• Navigate new legal operations SW applications & digital tools in order to remove data silos and gain actionable insights
• Create executive communications/dashboards to track and report on Legal department activity, including matters and spend
• Create processes to improve communication, legal workflows & dept. organization

• Organize team culture & employee engagement initiatives like, team building events, rewards & recognition and celebrations

• Strategic Meeting Support:
• Define, implement, and manage an on-going meeting operating cadence for CLO & her organization, including 1-1s, staff & department meetings, strategic reviews, and communications
• Drive face-to-face and virtual planning session agendas and content preparation activities in support of all internal forums and staff meetings
• Equip the CLO to present at key executive meetings and internal/external events

• Communications:
• Possess strong communication & relationship management skills by effectively interfacing with employees from other groups and senior executives inside and outside the company with excellent written and verbal communication skills
• Access highly sensitive info in CLO’s email and exercise extreme discretion to help prioritize messages and respond on CLO behalf when needed

• Create structure, content & brand for department communications

• Provide executive administrative support for the Chief Legal Officer (CLO):
  • Manage complex, fast-changing calendar, using sound judgment in mapping out day-to-day meetings, events, and responsibilities
  • Manage travel and expenses

Assist with PowerPoint presentations, Excel charts & other MS Office and Google app

Expertise: Knowledge & Skill Requirements:

• Experience with scheduling, project management, managing executive daily activities, and delivering results in a cross-functional environment
• Ability to think creatively and be a problem solver, adaptable and results-driven while providing excellent organizational skills
• Demonstrated ability to support executive leadership with advanced written and verbal communication skills
• Highly motivated, self-starter with strong leadership, planning, organizational, multi-tasking and project management skills.
• Excellent technology skills, including Microsoft Word, Excel (pivot tables, charts, formulas), SharePoint, Microsoft Forms, and Power Point. Ability to learn other legal operations and data analytics tools
• Proactively plan to achieve timely results of assignments and projects by following instructions and taking directions through to completion.
• High-level stakeholder engagement and ability to collaborate and build relationships with all levels of leadership
• Proven ability to handle confidential information with discretion

Expertise: Qualifications - Experience/Training/Education/Etc.:

Required:

• Five or more years of legal operations support experience or executive assistant or similar experience.
• Bachelor’s degree, supplemented by specialized course work or training in the use of word processing, spreadsheet, presentation, and database software application programs.
• Must have excellent organizational, communication and interpersonal skills.
• Ability to prioritize projects, take initiative and work independently.
• Demonstrated ability to embrace and champion change

Desired:

• Previous experience in fast paced environment, preferably in a large company corporate legal department
• Experience supporting C-suite leaders

Qualifications

Expertise: Qualifications -Education/Experience/Training/Etc

Required:

• Bachelor's degree required
• 04-06 years related experience required
• Regular and predictable attendance

Additional Information

Responsibilities: Other Duties:

The preceding functions have been provided as examples of the types of work performed by employees assigned to this position. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this description are representative of the knowledge, skill, and/or ability required. Management reserves the right to add, modify, change or rescind the work assignments of different positions due to reasonable accommodation or other reasons.

Physical Demands:

While performing the duties of this job, the employee is expected to:

• Light work - Exerting up to 20 lbs of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

Lifting, Carrying, Pushing, Pulling and Reaching:

• Occasionally:Reaching upward and downward, Push/pull, Stand
• Frequently:Sit
• Constantly:N/A

Activities:

• Occasionally:Climbing stairs/ladders, Push/pull, Reaching upward and downward, Standing, Walking
• Frequently:Finger feeling, Hearing - ordinary, fine distinction, loud (hearing protection required), Seeing - depth perception, color vision, field of vision/peripheral, Sitting , Talking - ordinary, loud/quick
• Constantly:N/A

Environmental Conditions:

• Occasionally:N/A
• Frequently:N/A
• Constantly:N/A

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Noise Intensity:Moderate
• Occasionally:Other
• Frequently:N/A
• Constantly:Office environment

What We Offer

B. Braun offers an excellent benefits package, which includes healthcare, a 401(k) plan, and tuition reimbursement. To learn more about B. Braun and our safety healthcare products or view a listing of our employment opportunities, please visit us on the internet at www.bbraunusa.com. Through its Sharing Expertise® initiative, B. Braun promotes best practices for continuous improvement of healthcare products and services.

Notices

Equal Opportunity Employer Veterans/Disabled

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

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