Have you ever seen a Koozie® can cooler with the name of your favorite band or performer at a concert? Have you ever seen a pen, a magnet, a calendar, a vacuum sealed tumbler, an award, a grocery bag, a ceramic mug, a backpack or duffel bag with a company logo or slogan? If you have, you very well may have seen products manufactured or decorated/imprinted by the amazing team at Koozie Group (formerly known as BIC Graphic). We are the behind the scenes company producing swag and promotional products for our customers. We have amazing brands and products, some of which include Koozie®, BIC®, Triumph®, JAFFA® and more….and we want you to join our Koozie Group Family!

Job Summary:

The Human Resource Coordinator acts as a Koozie Group Ambassador, aids with and facilitates the human resource process at the Red Wing facility. This role provides administrative support to the human resource function, including but not limited to record-keeping, file maintenance, HRIS entry, onboarding, and providing administrative support to all employees.

Responsibilities:

• Provides exceptional service to internal and external customers in person, via phone, and via email
• Ensures guests are taken care of upon arrival and contact appropriate personnel upon arrival at Red Wing facility
• Assists with scheduling and conducting interviews
• Aids in the onboarding process as a Koozie Group Ambassador to selected candidates
• Welcome to the team emails and KG point of contact
• Ensures all pre-employment facets are completed by each candidate and steps are appropriately recorded using various site tracking tools
• Ensures background submissions are completed
• Monitor results, escalate for review as needed
• Ensures drug screens are completed and/or scheduled as needed
• Monitor results, escalates as necessary
• Acts as the candidates point of contact through the onboarding process, answering or redirecting follow up questions
• Sends welcome communication to new hires
• Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.
• Submits online investigation requests and assists with new-employee background checks.
• Conducts drug screenings for new hires
• Assists with processing of terminations.
• Assists with recruitment and interview process. Tracks status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process.
• Schedules meetings and interviews as requested, assists with planning/coordinating/purchasing for engagement events and initiatives
• Ensures technology and tools are ready for new hires on start date by communicating acceptance to hiring managers and ensuring direction of technology requests
• Prepares new-employee files, enters data into HR Portal to ensure ADP, Kronos, and IT setup up and completes Oracle set up.
• Makes photocopies; mails, scans and emails documents; and performs other clerical functions.
• Files documents into appropriate employee files.
• Assists or prepares correspondence as requested.
• Processes mail.
• Assists/backup with our Kudos/Swag incentive and Keep it Give it programs
• Performs other related duties as assigned

Qualifications:

• High School Diploma/GED or equivalent education required, bachelor’s degree in HR or equivalent field preferred
• 2+ years of HR experience highly preferred
• At least 18 years of age or older
• Working understanding of human resource principles, practices, and procedures
• Experience with HR Databases and HRIS systems (ADP, Adaxes, Oracle, and Kronos highly preferred)
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to handle data with confidentiality
• Ability to function well in a high-paced and at times stressful environment
• Proficient with Microsoft Office Suite or related software
• Familiarity with social media functionality for community engagement posts and recruiting

Our customers come from all walks of life and so do we. We hire great people from a wide variety of backgrounds, not just because it's the right thing to do, but because it makes our company stronger. If you share our values and our enthusiasm to Keep the Good Going, you will find your way at Koozie Group.

Koozie Group is proud to be an Equal Opportunity Employer. We do not discriminate against any applicant or employee based on race, age, sex (including pregnancy, childbirth, or related medical conditions), gender, marital status, national origin, ancestry, citizenship status, mental or physical disability, religion, creed, color, sexual orientation, gender identity or expression (including transgender status), veteran status, genetic information, or any other characteristic protected by applicable federal, state or local law. Koozie Group also prohibits harassment of applicants and employees based on any of these protected categories.

In compliance with the Americans with Disabilities Act, Koozie Group will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Job Type: Temporary

Pay: From $21.00 per hour

Schedule:

• 8 hour shift
• Day shift

Ability to commute/relocate:

• Red Wing, MN 55066: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What ATS or HRIS systems do you have experience with? (please list systems and years of experience if applicable)

Experience:

• Human resources: 1 year (Preferred)
• Recruiting: 1 year (Preferred)

Work Location: One location

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