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Executive Assistant to Academic Services

Executive Assistant to Academic Services

Sauk Valley Community College

Dixon, IL

Job ID : 52624d6a32507a30495545762b46766859513d3d

Job Description :

Posting Details

Position Information

Position Title
Executive Assistant to Academic Services

Position Classification
Support Staff

Job Posting
Sauk Valley Community College seeks innovative individual for a full-time support position as the Executive Assistant to Academic Services.

FUNCTION OF THE JOB
Serve as the Executive Assistant to the Vice President of Academic and Student Services; perform administrative duties for Academic Services.
DUTIES AND RESPONSIBILITIES
  • Send letters of interest to adjunct faculty; prepare adjunct contracts and full-time faculty supplemental contracts.
  • Post class general education and career/technical education schedules in Banner.
  • Schedule the Vice-President’s calendar; book off-campus activities (e.g., conferences).
  • Assist in training and supervising College work-studies assigned to Academics.
  • Assist Academic Deans in scheduling the evaluations of full-time and adjunct faculty; ensure that the paperwork is accurate; communicate all pertinent information to Human Resources for accurate record keeping.
  • Update faculty academic training logs; communicate all pertinent information to Human Resources for accurate record keeping.
  • Process paperwork for internships, tutorials, and credit for prior experience.
  • Responsible for tracking Academic Vice-President’s budget, Academic Deans’ budgets, Perkins Title V budget, and Faculty Development budget.
  • Responsible for tracking time off and preparation of electronic time sheets for full-time faculty; record and post full-time and adjunct faculty class cancellations.
  • Responsible for tracking and submitting to the Director of Research and Planning the student course evaluation cycle for full-time faculty, adjunct faculty, and dual credit courses.
  • Organize Workforce Council meetings, take notes, and disseminate meeting minutes to all stakeholders.
  • Assist the Vice President/Deans in preparing annual Perkins plans and submitting the plans and reports to ICCB.
  • Obtain instructor textbooks from publishers.
  • Attend and provide academic support for the annual commencement.
  • Provide assistance to full-time and adjunct faculty with questions and concerns.
  • Submit purchase requisitions and order supplies for the Vice President, Deans, and academic faculty.
  • Submit and/or update the list of training programs in the Illinois Workforce Development System as needed.
  • Assume all other reasonable professional duties and responsibilities as assigned by the supervisor.

REQUIREMENTS
Associate’s degree and five years of responsible administrative assistant experience required. Experience in an academic setting preferred. Proficiency in computer word processing and spreadsheets required. Must have good communication and human relations skills.

Hiring Range
$17.41 to $18.46

Position Type
Permanent

Time Status
Full Time

Posting Detail Information

Number of Vacancies
1

Desired Start Date

Position End Date (if temporary)

Posting Open Date
01/05/2023

Posting Close Date

Open Until Filled
No

Special Instructions Summary




Quick Link for Internal Postings
https://jobs.svcc.edu/postings/1629

Diversity/EEOC Statement
SVCC is an affirmative action, equal opportunity employer and is interested in receiving applications from individuals who would enhance the diversity of the College. Sauk Valley Community College is an institution of higher education that provides quality learning opportunities to meet the diverse needs of its students and communities.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  • Cover Letter
  • Resume
  • Unofficial Transcript
Optional Documents
  • Curriculum Vitae
  • Teaching Statement
  • Online Portfolio - URL
  • Other

Company Details :

Name : Sauk Valley Community College

CEO : David Hellmich

Headquarter : Dixon, IL

Revenue : $25 to $100 million (USD)

Size : 201 to 500 Employees

Type : College / University

Primary Industry : Colleges & Universities

Sector Name : Education

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Details

: Dixon, IL

: 17.41 - 18.46 USD HOURLY

: 7 days ago

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