Description:POSITION SUMMARY: This position is responsible for providing a wide range of administrative support to the President and Financial Controller of the Company. The Executive Assistant is responsible for managing the schedules and communication of key company executives. Their duties include prioritizing emails and phone calls, gathering documents to prepare for meetings, managing vendor contracts and RFPs. The Executive Assistant will perform a wide range of administrative and office support and activities and aide the President in facilitating the efficient operation of the organization.

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FUNCTIONAL AREAS AND COMPETENCIES*
CORE COMPETENCIES
1. Integrity and Professionalism: Operates with professionalism and integrity in all aspects of role, including interactions with coworkers, clients, and external contacts. Communicates in an open, honest, respectful, and consistent way. Demonstrates humility, sharing recognition and fault equally. Treats all employees as equal contributors.
2. Collaboration and Teamwork: Works cooperatively to achieve common goals by establishing and maintaining productive working relationships, sharing knowledge, and building consensus. Shows willingness to understand, respect, and support alternative perspectives, opinions, and ideas. Willing contributes to other teams a Subject Matter Experts, shares knowledge with others. Recognizes contributions of others and gives credit when credit is due.
3. Client/Customer Focus: Establishes and nurtures strong, sustainable, and collaborative relationships with clients; both internal and external. Actively seeks to understand and exceed internal/external client’s needs. Seeks and uses input and feedback to strengthen internal/external customer relationships and to improve outcomes. Engages the internal/external customer as a partner in delivering service.
4. Innovation and Initiative: Voluntarily looks for better ways to get things done and/or generate new ideas; acts on own without waiting for direction. Shows interest in learning new skills and performing new tasks. Sees beyond the “tried and true”; avoids staying a comfort zone. Identifies ways to incorporate new practices into existing framework.
5. Adaptability: Responds positively to changing circumstances by altering behavior to better fit different situations. Willing makes appropriate changes in work methods/processes. Overcomes obstacles to achieve results. Adjusts timelines, results, and expectations appropriate to changing needs.
6. Accountability: Takes responsibility for all work activities and personal actions. Respects confidentiality – appropriately handles confidential information. Meets or exceeds agreed upon expectations; follows through on commitments. Accepts responsibility for positive and negative outcomes of work.
PROFESSIONAL SKILLS/Key Accountabilities: (Other duties and projects will be assigned, as necessary.)
1. Provides administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.
2. Maintains accurate and comprehensive records.
3. Performs minor accounting duties.
4. Organizes meetings, including scheduling, sending reminders, taking meeting minutes, keeping track of meeting progress and follow up items and organizing catering when necessary.
5. Manages the executive’s calendar, including making appointments and prioritizing the most sensitive matters.
6. Assists in the development of presentations and materials requested by the executives.
7. Oversees and manages vendor contracts and solicitation of new contracts.
8. Works closely and effectively with the executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
9. May serve on special projects or committees and act as a project manager.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
TRAINING AND DEVELOPMENT
1. Required company trainings
2. Trainings deemed necessary by supervisor
Requirements:
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QUALIFICATIONS:*
Bachelor’s degree preferred
A minimum of three years office experience
Must be proficient with Microsoft Office, Word, PowerPoint and Excel
Excellent verbal and written communication skills
Detail oriented and good time management skills and ability to prioritize work
Demonstrates the ability to take initiative, anticipate needs and exercise independent/sound judgement

Job Type: Full-time

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