SUMMARY

The primary purpose of your job position is to provide high level administrative support for company leaders to ensure they can efficiently accomplish key tasks and company initiatives.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Managing the schedules and communications of the company executives, as well as the Directors team when necessary.

Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary

Organizing and scheduling appointments for company executives

Coordinating travel arrangements

Organizing, reconciling, and submitting expense reports when requested

Preparing and/or editing corporate documents

Handling daily administrative tasks

Drafting, reviewing, and sending communications on behalf of company executive(s)

Organizing executive meetings, taking minutes as required, and assigning next steps to appropriate persons.

Coordinating Directors Meetings: this includes weekly, monthly, and quarterly meetings. Attend and take detailed minutes with action items.

Providing general support and serving as point of contact for visitors when requested.

Maintaining strict confidentiality

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Time management and ability to meet deadlines

Must possess exceptional communication and interpersonal skills

Must possess excellent written and verbal communication skills

Must possess strong organizational skills, attention to detail, and the ability to multitask

Must possess a strong level of professionalism, people skills, and customer service skills.

Able to read, write, speak and understand the English language.

Ability to make independent decisions when circumstances warrant such actions.

Ability to deal tactfully with various personalities

Ability to work under pressure

Ability to work harmoniously with professional and non-professional personnel.

Ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies and procedures, etc., that are necessary for providing excellent customer service, computer and data processing techniques.

Ability to understand and carry out oral instructions, as well as be proactive and have the ability to self-direct.

Ability to seek out new methods and principles and be willing to incorporate them into existing practices.

Have working knowledge of computers, data entry, output, etc.

Education and/or Experience

Bachelor’s degree or equivalent

4+ years prior experience in similar role

Computer Skills

PC proficient (Word, Excel, Outlook, Teams etc.)

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Warsaw, IN 46582: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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