Director of Accounting
Director of Accounting
White House Clinics
Richmond, KY
Job ID : 52624d6a32507a304a55516b2b466e6d59773d3d
Job Description :
At White House Clinics, we do health care differently. Our multi-disciplinary care teams incorporate the expertise of medical, dental, behavioral health, pharmacy, and care navigation professionals to provide patients with comprehensive care designed to help them achieve their health goals. While our work is fast-paced, our teams enjoy being able to work collaboratively to support patients.
White House Clinics employees enjoy a competitive wage and robust benefit package including:
- Employer Paid Health, Life & Disability Insurance
- 4 Weeks of PTO
- Retirement Plan
- 7 Paid Holidays
At White House Clinics, we believe in providing our employees with opportunity for both personal and professional growth in a challenging and rewarding work environment. We recognize the contributions that each person makes to the team and value each person’s input as we work to deliver outstanding patient care.
In the need to protect our staff and patients, White House Clinics is requiring COVID-19 vaccination for all new hires prior to starting employment.
PRIMARY FUNCTION
The Director of Accounting will oversee the functions and processes of the accounting department in a manner that will ensure the integrity of the organization’s financial data and reporting. The Director of Accounting will maintain responsibility for efficient and effective departmental operations and interface with administrative and departmental staff. The Director of Accounting will work in accordance with federal, state, and local regulations. This position will be responsible for, but not limited to, the following:
PRINCIPLE DUTIES
- General Management Duties
- Recruits, on-boards, and develops department staff, including continuous coaching and feedback as well as effective annual evaluations.
- Manages departmental staffing resources thru appropriate work schedules and monitors and approves staff timecards.
- Provides day-to-day leadership and direction to the accounting department.
- Develops, implements, and evaluates accounting protocols, and internal controls in compliance with applicable laws and regulations. Communicates and updates protocols in accordance with organizational policies.
- Maintains expertise in the organization’s medical, pharmacy and accounting systems.
- Develops goals for departmental performance and implements activities to achieve goals.
- Identifies best practice and opportunities for improvement and works collaboratively with leaders and staff to effectuate positive change.
- Maintains and builds trusted relationships with key customers, clients, partners, vendors, and other stakeholders.
- Promotes and communicates the philosophy, mission, and values to stakeholders, vendors, and community partners.
- Serves as a resource for colleagues on technical and procedural matters related to areas of expertise.
- Effectively communicates corporate and departmental information to appropriate audiences.
- Leads appropriate meetings, committees, trainings, work groups, etc. as needed.
- Position Specific Duties
- Ensures the timely and accurate completion of monthly and annual general ledger closing processes, including journal entries and account reconciliations.
- Produces monthly GAAP financial statements within established timeframes.
- Ensures the integrity of the organization’s chart of accounts and financial reporting templates, consistent with organizational policies.
- Ensures integrity of fixed asset records.
- Works closely with auditors on the annual financial and uniform guidance audits, supplying necessary data in a timely manner.
- Prepares ad-hoc analyses and reports as assigned or needed for decision-making.
- Ensures the timely and accurate completion of accounts payable functions, using proper internal controls.
- Ensures the timely and accurate completion of payroll functions, including the monitoring of payroll tax filings completed by the payroll service.
- Ensures the timely and accurate reconciliation of cash receipts between the subsidiary systems, the accounting system and the banks.
- Assists with the development of the annual operating and capital budgets, as well as the subsequent loading of the budget to the accounting system.
- Ensures timely and accurate bank reporting per debt agreements.
- Ensures timely and accurate reporting of monthly provider productivity data, as well as subsequent preparation of provider incentive compensation reports.
- Coordinates preparation of data for the organization’s annual tax return (Form 990).
- Coordinates preparation of data for the organization’s annual cost report.
- Assists with the development of grant budgets, as assigned.
- Ensures proper accounting and reporting for federal and non-federal grants.
- Completes drawdown of federal grant funds, as approved.
- Ensures the timely and accurate compilation of data for the annual UDS and other grant reporting requirements.
- Ensures timely and accurate invoicing of subawards, non-federal grants or contracts with outside agencies and institutions.
- Responsible for supervision of the purchasing coordinator, including special order placement and data entry of purchase order information.
- Completes special projects and performs other duties, as assigned.
- Recognizes that the completion of the above listed duties illustrates the employee's role in aforementioned team-based care and accepts responsibility for being an active member of the team, including identification of quality improvement opportunities.
SIGNATURE AUTHORITY
The Director of Accounting will be authorized to approve routine supply orders for the department up to the order points established in conjunction with the CFO.
The Director may approve the purchase of individual items up to $2,500. All purchases should be compliant with the Procurement, Fixed Assets and Internal Control policies.
The Director of Accounting does not have any signature authority for contracts or service agreements.
JOB REQUIREMENTS
Minimum Education
Bachelor’s Degree in Accounting required. Master’s Degree in Accounting, Business Administration, or related field preferred.
Minimum Work Experience
Three years of accounting management experience required. Experience in healthcare accounting or finance preferred.
Required License
CPA license preferred.
Qualifications
Successful applicants must be able to demonstrate a high degree of initiative, judgment, and discretion. Candidates must possess skills to analyze situations accurately and take effective action while establishing and maintaining effective working relationships with a diverse group of individuals. Aptitude in sound decision-making and problem-solving in pressure situations. Ability to work under pressure, prioritize, and be flexible. Adept at planning and organization to prioritize activities and meet deadlines. Communicate effectively both orally and in writing to a varied audience. Strong analytical and data-driven mindset that translates into leadership skills. Skill in policy and process development. Proven track record of outstanding performance in a previous complex organization. Preference will be given to candidate with previous healthcare experience.
ORGANIZATIONAL EXPECTATIONS
Professionalism
Maintains competency and knowledge of current standards of practice, trends, and developments in related scope of practice through reading and in-services. This is especially important in the areas of GAAP, cost reporting, tax-exempt informational returns, and federal grant compliance. Obeys appropriate dress code as specified in Employee Handbook. Provides superior customer service to all patients, external customers (CPA firms, HRSA representatives, banks), and co-workers. Serves as an ambassador of the White House Clinics in all conversations and interactions with these parties.
Service
Demonstrates excellent customer service through his/her attitude and actions, consistent with the standards contained in the Mission and Vision and Values of the organization. Maintains clinic standards for a clean and quiet patient environment to maintain a positive patient care experience. Promotes culture of safety for patients and employees through proper identification, reporting, documentation, and prevention.
Compliance
Maintains compliance with organization’s policies, as well as established practices, protocols, and procedures of the position, department, and applicable professional standards. Complies with organizational and regulatory policies for handling confidential patient information. Adheres to professional standards, clinic policies and procedures (OSHA, HIPAA, etc.), federal, state, and local requirements, including Health Resources and Services Administration (HRSA), U.S. Department of Health and Human Services (HHS), Office of the Inspector General (OIG), Internal Revenue Service (IRS), Centers for Medicare & Medicaid Services (CMS), etc. Cooperates fully with all aspects of Corporate Compliance Plan and Standards of Conduct. Participates in all safety programs which may include assignment to an emergency response team.
ACCOUNTABILITY
Accountable to the Chief Financial Officer and responsible for keeping the CFO and CEO informed of office activities and problems that arise.
SUPERVISION EXERCISED
Departmental staff.
TYPICAL PHYSICAL DEMANDS
This position requires sitting, some bending, stooping and stretching. Eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment are also required. Position requires normal range of hearing and eyesight to record, prepare, and communicate appropriate reports. Employees will be required to lift papers or boxes up to 50 pounds occasionally.
TYPICAL WORKING CONDITIONS
Work is performed in office environment and involves frequent contact with staff. Position may involve dealing with angry or upset people. Evening work may be required. Work may be stressful at times.
TRAVEL REQUIREMENTS
Occasional travel between clinics; some local or long-distance travel for conferences, etc.
Salary
$78000 - $108000 / year
WORK HOURS
40+ hours per week (exempt from wage and hour laws; irregular schedule)
EVALUATION
Evaluated annually by the Chief Finance Officer with input from peers and support staff, as appropriate.
The above information is intended to describe the most important aspects of the job. It is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required in order to perform the work. The health center reserves the right to revise or change job duties and responsibilities as the business need arises. Additionally, this job description is not intended as an employment contract, implied or otherwise, and the Center continues to maintain its status as an at-will employer.
Company Details :
Name : White House Clinics
Headquarter : Richmond, KY
Revenue : Unknown / Non-Applicable
Size : Unknown
Type : Nonprofit Organization
Primary Industry : Health Care Services & Hospitals
Sector Name : Healthcare
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Details
: Richmond, KY
: 78000 - 108000 USD ANNUAL
: 21 days ago
