Administrative Assistant

As an Administrative Assistant you will be responsible for providing administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication. You will communicate via phone and email ensuring that all administration tasks are completed accurately and delivered with high quality and in a timely manner.

Responsibilities include, but are not limited to:

· Responsible for daily orders of materials for all Production Managers and Superintendents

· Responsible for overseeing digital file management for all jobs

· Processing Purchase orders in an industry specific software system

· Provides administrative support to ensure efficient operation of office.

· Ability to answer phones in a pleasant, professional manner

· Support team members by performing tasks related to daily operations.

· Files accounting work, correspondence, and other records.

· Responsible for Accounts Payables

· Provides backup support for any accounting on an as-needed basis

· Composes and prepares routine correspondence

· Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.

· Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.

· Assist with special projects and assist with daily management reports

Required Skills

. Computer knowledge a must

. Adaptability

. Ability to work under pressure

· Fluent in English

· Training will be provided for industry applications.

. Knowledge of Microsoft Word, Excel, and Outlook, Microsoft, Adobe Acrobat and Quickbooks are essential.

· Excellent written and verbal communication skills

· Strong organizational skills with the ability to multi-task

· Ability to learn quickly

· Transportation

· Experience in the construction industry a plus and/or Administrative experience of one year (Preferred) Valid Drivers License

Job Type: Full-time

Pay: $47,000.00 - $52,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Administrative Assistant: 1 year (Preferred)

Work Location: One location

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