Administrative Assistant opportunity in Roanoke, Virginia - Riverside complex. Schedule is full time, Monday through Friday; 8:00 a.m. to 5:00 p.m. Position requires 5 years of secretarial experience.

The Administrative Assistant provides a wide range of administrative support to Senior Directors, Regional Practice Directors, the Vice President, Physician Chair, and department and/or affiliates for Family and Community Medicine. This position provides a bridge for smooth communication between the VP's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management and staff.

The job duties of the Administrative Assistant include, but are not limited to, the following:

• Completes a broad variety of administrative tasks for the Vice President/and or Medical Chair(s) including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Screens in-coming phone calls, processes mail, composes letters and reports, and word-processing of presentations and financial data documents.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Maintains all confidential files.
• Purchases equipment and supplies. Maintains office supplies and equipment. Compiles monthly charges and bills for payment through Accounts Payable. Maintains accounting and budget reports.
• Creates and maintains databases and spreadsheets. Manages and analyzes reports and data from multiple sources.
• Navigates internal databases, including Hyperion, Lawson, Health stream and others as required.
• May be responsible for submitting departmental payroll information. May be KRONOS changer.
• Plans, coordinates and schedules meetings, conferences and other related activities for VP and Medical Chair for designated areas.
• Assists with organizing committee meetings and prepares meeting materials including agendas, presentations and other meeting collateral.

What We Require:

Education: Associate Degree or graduate of a post High School secretarial or business program.

Experience: Five (5) years secretarial or related work experience required.

Licensure/Certification: Notary Public required. Professional Secretary Certification preferred.

Other: Demonstrated customer service orientation. Proven business writing skills with the ability to compose documents, including correspondence, agendas, minutes, reports, etc. Advanced computer skills in Microsoft software programs, including Word, Excel and PowerPoint, with knowledge of other database and/or presentation software. Excellent communications and organizational skills required. Excellent grammar skills required.

Carilion Total Rewards

What matters to you is important to us—like benefits, rewards, and resources to improve your life. Carilion understands the importance of prioritizing your well-being to help you develop and thrive. When you make your tomorrow with us, we’ll enhance your potential to realize the best in yourself. Below are benefits available to you when you join Carilion:

• Employer Funded Pension Plan, vested after five years (Voluntary 403B)
• Comprehensive Medical, Dental, & Vision Benefits
• Paid Time Off (accrued from day one)
• Onsite fitness studios and discounts to our Carilion Wellness centers
• Access to our health and wellness app, Virgin Pulse
• Discounts on childcare
• Continued education and training

Equal Opportunity Employer
Minorities/Females/Protected Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity
Carilion Clinic is a drug-free workplace.

Preferred dress code

Business (business suit, tie)

What is a virtual interview?

Virtual interviews help employers connect with job seekers when they are not in the same physical location. Since hiring is a human process, employers would like to talk with you online (chat, video or phone) to see if you meet the requirements for the job.