Role and responsibilities

• Manage the calendar of several senior managers in the Sourcing & Supply Chain sector.
• Assist in the preparation of presentation material, primarily PowerPoint, as well as other documents in Word and Excel.
• Manage the signature and electronic handling of Non-Disclosure Agreements (NDA’s) and other contractual documents.
• Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside companies.
• Work with internal as well as external stakeholders to arrange business meetings, luncheons, dinners, etc.
• Manage various Department meetings, including off-site and virtual meetings, including logistics, agenda/materials, onsite support and event management.
• Coordinates International and domestic travel, visa applications, ground transportation and hotel accommodations and expense reports.
• Organize and manage the Department SharePoint Site and other communication efforts to inform stakeholders about our Department’s organization, functions and services, and to help make it easier to work with us.
• Write a variety of different content to support communications and informational efforts.
• Assist the Corporate Communications team in developing and implementing a communications strategy designed to further our Department objectives.
• Maintains confidentiality of all corporate, personnel and research matters.
• Independently manages multiple projects and in a rapidly changing stimulating environment.
• Assist in planning of program/team celebrations/anniversaries/events.
• Coordination and alignment with offices in California, the Netherlands and Asia.
• Performs all responsibilities with a high degree of discretion and initiative.

Education and experience

• High School degree required, Associate's degree preferred or equivalent experience.
• Minimum 3 years of administrative experience supporting senior leaders.
• Discretion combined with poise and professionalism in all communications.
• Demonstrated strength in multi-tasking and prioritizing work with a strong attention to detail.
• Excellent planning, organizational and written and verbal communication skills.
• Advanced proficiency in Microsoft Office.
• Excellent verbal and written communication skills.
• Must be proactive and solution-oriented, looking for ways to add value and assist the team.
• A positive "can do" attitude and sense of humor are essential.

Skills

• Can observe and respond to people and situations and interact with others encountered in the course of work.
• Can learn and apply new information or skills.
• Must be able to read and interpret data, information, and documents.
• Strong customer focus and commitment to customer satisfaction through prioritization, quality, efficiency and professionalism.
• Ability to complete assignments with attention to detail and high degree of accuracy.
• Proven ability to perform effectively in a demanding environment with changing workloads and deadlines.
• Result driven-demonstrate ownership and accountability.
• Identifies bottlenecks and drives improvements.
• Work independently or as part of a team and follow through on assignments with minimal supervision.
• Demonstrate open, clear, concise and professional communication.
• Ability to establish and maintain cooperative working relationships with manager, co-workers and customer.
• Work according to a strict set of procedures within the provided timelines.

Diversity & Inclusion

Other information

• Routinely required to sit; walk; talk; hear; use hands to keyboard, finger, handle, and feel; stoop, kneel, crouch, twist, reach, and stretch.
• Occasionally required to move around the campus.
• Occasionally lift and/or move up to 20 pounds.
• May require travel dependent on business needs.
• Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus.