JOB PURPOSE

Our Bell Lumber & Pole team is growing and we are looking for the right person to help keep our office organized and running smoothly! Are you a highly organized, detail-oriented person who is looking to take the next step in your career?

Join us!

We are looking for a reliable Administrative Assistant who will support operations by manning the phones, data entry & reporting, processing mail & work orders,[KS1]assisting in onboarding new employee’s, entering timecards, arrangements and other duties that arise in a smaller, and unique, office environment. This position is very dynamic and will evolve over time- it’s also key to our rapidly growing business!

LOCATION & SCHEDULE

The Dalles, OR

Monday – Friday 7am-3:30pm with some flexibility

ESSENTIAL JOB FUNCTIONS

• Main receptionist for answering phones
• Liaison for communication between office locations
• Complete new hire paperwork, orientation & timecards
• Care for all mail & office shipments[KS2]
• Prepare mass mailings and mail merges
• Manage, track, maintain and code invoices and other required paperwork
• Secure and maintain compliance posters tracking for U.S. yards
• Arrange meetings & events
• Create and maintain a filing and distribution system for required paperwork, such as production, orders, audits, calendars and contact/information lists[KS3]
• Assist IT with maintenance on phones and phone lines
• Manage the purchasing and inventory of office/janitorial/breakroom supplies, as well as supplies for special events
• Support other departments as needed
• Additional duties as assigned[KS4][KS5]

SKILL LEVEL REQUIREMENTS

• High School Diploma or equivalent
• Proficient in Microsoft Office Suite
• Planning/organizing experience
• Ability to stay on task without direct supervision
• Superior communication & interpersonal skills

WORK ENVIRONMENT / PHYSICAL DEMANDS

This position will have to spend long hours sitting, and using office equipment and computers, which may cause muscle strain. This position regularly required to move about or work in varying areas of the facility. Occasional exposure to external and plant elements such as noise, dust, fumes and odors, requires the use of safety equipment to include but is not limited to; eye safety glasses, hearing protectors, work boots, and hardhats to be worn when entering the plant. Regularly required to lift at least 25 lbs., occasionally required to lift 50 lbs.

BELL LUMBER & POLE

Over its 100+ year history, Bell Lumber & Pole Co. along with its family of businesses (Alamco Wood Products, Bell Structural Systems and Bell Timber Inc,) has built an incredibly strong reputation for excellence and is one of the largest producers of high-quality renewable wood poles for utility companies throughout North America and abroad. Bell has become a key partner to the expansion of our power grid to empower the move toward sustainable energy use. Bell is also a leading manufacturer of carbon-negative mass timber architectural and structural beams for commercial and industrial applications. Bell Lumber and Pole is present in multiple states throughout the US and employs over 280 employees across 10 locations.

Since 1909, the Bell family has been committed to taking care of customers, the environment, and the communities in which we serve. This position is being created to help us advance our commitment to sustainable practices by optimizing our use of renewable materials while reducing the carbon footprint of our operations and that of our customers.

For the Bell family of companies, our mission statement is something that captures the heart of our employees at every level. We work hard so that the profit of the company is used: TO RADICALLY LOVE AND INFLUENCE LIVES. This mission is lived out internally through our values-driven workplace and externally through our passion for giving back and serving communities both near and far.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 5x8
• Monday to Friday
• No nights
• No weekends

COVID-19 considerations:
We follow current CDC guidelines.

Work Location: One location

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