TOIYABE INDIAN HEALTH PROJECT

OFFICIAL POSITION DESCRIPTION

ACCOUNTING ASSISTANT

Program: Fiscal Salary: $34,971 - 47,103

Supervisor: Chief Financial Officer (CFO) Salary Range: 3

FLSA Status: Exempt Non-Exempt Position Type: Regular Full-Time

TIHP Board Approved: 3/04/2022

POSITION DESCRIPTION
Performs supporting functions as required by the fiscal department and its accounting personnel. Individuals perform more advanced accounting tasks and may guide and assist in the training of less experienced employees.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Related duties as assigned.
• Processes payments and documents and documents such as invoices, journal vouches, employee reimbursements, and statements.

• Verifies items billed against items ordered and received and reconciles differences through follow-up with the vendor and/or other employees.

• Enters, updates, and/or retrieves accounting data from the automated systems.

• Files and/or removes records and reports.

• Process and reconciles employee expense claims and employee travel claims according to internal policy and procedures

• Assists the accounting staff in the annual audit preparation

• Possesses a general understanding of Generally Accepted Accounting Principles (GAAP) and general fiscal policies and procedures regarding internal controls.

• Assists all accounting staff as needed in on-projects, special assignments, etc.

• Performs the above duties, and other duties as assigned, while maintaining a professional appearance and attitude.

REQUIRED EDUCATION, EXPERIENCE, CERTIFICATIONS AND LICENSES:

• Education: AA degree or equivalent experience performing accounting duties and/or functions.

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• Familiar with how to utilize the financial software of MIP and its modules; Microix and its modules.

• Must be familiar with the aims and objectives of the Project and express a genuine enthusiasm for its success.

• Must be sensitive and possess an awareness and keen appreciation of Indian traditions, customs, and socioeconomic needs of the Indian community.

• Cardiopulmonary resuscitation (CPR) certified or obtain within three months of hire.

PREFERRED EDUCATION, EXPERIENCE, CERTIFICATIONS AND LICENSES:

• Prior experience
• Bi-Lingual/Spanish Speaking

ALL TIHP EMPLOYEES ARE EXPECTED TO:

• Provide the highest possible level of service to clients.
• Promote teamwork and cooperative effort among employees.
• Abide by all immunization and infection control policies.
• Maintain safe practices.
• Abide by the current and future TIHP Policies and Procedures, as they may from time to time be updated.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Sitting / Mobility: Approximately 80% of time is spent working at a desk. Balance of time (approximately 20%) is spent moving around work areas. Communication: Ability to effectively communicate with co-workers, patients, members of outside agencies, in person, by telephone, and by email. Vision: Ability to effectively use a computer screen and interpret printed materials, memos, and other appropriate paperwork. Lifting / Carrying: Ability to occasionally lift and/or move objects weighing no more than
25 pounds. Stooping / Kneeling: Ability to access files/stock supplies in low cabinets and shelves. Reaching /
Handling: Ability to input information into computer systems and retrieve and work with appropriate paperwork, equipment, and supplies. Use of standard office equipment, including computer, telephone, calculator, copiers, and fax. Work is performed in an office/clinic environment; continuous contact with other staff and the public.

EMPLOYMENT INFORMATION

INDIAN PREFERENCE: Preference may be given to qualified Native American Indians according to the
Indian Preference Hiring Act, CFR 25 USC 472. Other than Toiyabe Indian Health Project, Inc. adheres to all provisions of the Equal Employment Opportunities Act.

EQUAL OPPORTUNITY EMPLOYER: TIHP does not discriminate on the basis of race, color, national original, sex, religious preference, age, handicap, marital status, political preference, genetics or membership or non- membership in any employee organization, except as allowed by Federal and/or Tribal Law.

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Toiyabe Indian Health Project Inc. – Position Description
Accounting Assistant

NOTICE OF DRUG-FREE WORKPLACE ACT REQUIREMENT: TIHP is committed to maintaining a drug free and alcohol free workplace. TIHP believes that a healthy, productive workforce free from the effects of drugs is very important to all employees and patients. Substance abuse is incompatible with the health, safety, efficiency and success of TIHP.

HIPAA Health Insurance Portability and Accountability: This act was enacted to deal with these main areas with regard to patient information. Uses and Disclosures for Treatment, Payment, and Health Care
Operations (45 CFR 164.506) are also covered under this act. HIPAA

• Security of Private Health Information
• Standards of Electronic Transactions
• Privacy of individually identifiable health information
• Ready access to treatment and efficient payment for health care, both of which require use and disclosure of protected health information, are essential to the effective operation of the health care system. In addition, certain health care operations—such as administrative, financial, legal, and quality improvement activities—conducted by or for health care providers and health plans, are essential to support treatment and payment.

DRIVING RECORD: Employees must have a valid Driver License and be insurable under THIP’s vehicle insurance program.

BACKGROUND CHECKS: All employees must be able to pass a background check per Toiyabe's Background
Check Policy.

Toiyabe Indian Health Project is an At-Will Employer. Either the employee or TIHP can terminate the employment at will, without advance notice, at any time, with or without cause.

EMPLOYEE RECEIPT AND ACKNOWLEDGEMENT

I have received a copy of this approved position description. The job duties, elements, responsibilities, skills, functions, experience, educational factors and the requirements and conditions listed in this job description are representative only and not exhaustive of the tasks that an employee may be required to perform. The Board of
Directors reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business, competitive considerations, or work environment change. I have discussed any questions I may have about this position description prior to signing this form.

Employee Signature: Date:

Supervisor Signature: Date:

HR Representative Signature: Date:

This acknowledgment will be placed in the employee’s personnel file and copy given to employee.

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Toiyabe Indian Health Project Inc. – Position Description
Accounting Assistant

Job Type: Full-time

Pay: $34,971.00 - $47,103.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

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